PART 6: Before You Advance the Entries, We Suggest…

This is the sixth and final part of a series for school Reflections Chairs called, “Ready To Send Your Winners to the Next Level?”

So, you have your school’s 1st Place-winning entries (also known as Outstanding Interpretation of Theme winners). Each has a completed Entry Form, complies with the requirements, and includes an electronic file and other necessary items and information. You’ve included a list of the advancing entries, as well as your Unit Participation Form. What’s left to do before you bring them to the Council chair?

BE A COPYCAT!

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a screen shot from “Dream Big,” a film by Ava A., Charles Barrett ES (Film-Intermediate)

If you have not made copies of the Entry Forms for your 1st Place winners, you should do so. (Or scan them into your computer.) It’s not required, but you’ll be glad you did later, if you have questions about an entry and no longer have the form on hand.

It’s also a good idea to make copies of the 1st Place artwork itself, as much as possible, before you advance the winners. With the new rule requiring digital files, this one’s easy. Just copy the electronic file to your own hard drive, USB, or cloud storage service before you advance the entries. You are not required to keep a copy your winning entries. But you’ll find it very useful to have those copies. Ways you can use copies of the winning art:

  • Give a copy to a student who wants his or her artwork back while it’s still being judged at a higher level.
  • Display it in a Reflections art show at school or elsewhere
  • Reproduce winning art in a PTA newsletter or school yearbook.
  • Show off winning entries at your award ceremony. If you don’t have copies of the ones you advance, you won’t be able to display your school’s best art.
  • Use student art to promote your contest, now or next year.

Another plus of making copies: stuff happens. In the rare event that a piece of art is damaged or lost in transit while advancing up through the contest levels, you and the student will be very happy that you still have a copy. In one case, a student’s family received the student’s winning pencil drawing back after the contest, and then misplaced it. The mother contacted me, and I was able to provide an excellent scan, almost indistinguishable from the original. She never found the original, but she was able to frame the scan for hanging, but only because I had scanned it before advancing the artwork to the next level.

Also in this Six-Part Series on Advancing Your School’s 1st Place Entries:

INTRO: READY TO SEND YOUR WINNERS TO THE NEXT LEVEL?

PART 1: WHICH ENTRIES WILL YOU ADVANCE?

PART 2: ARE YOUR WINNERS’ ENTRY FORMS READY TO GO?

PART 3: HOW SHOULD YOU PREPARE THE WINNING ART?

PART 4: WHAT SHOULD BE INCLUDED WITH EACH ENTRY?

PART 5: WHAT ELSE DO YOU NEED TO SUBMIT?