This is the sixth and final part of a series for school Reflections Chairs called, “Ready To Send Your Winners to the Next Level?”
So, you have your school’s 1st Place-winning entries (also known as Outstanding Interpretation of Theme winners). Each has a completed Entry Form, complies with the requirements, and includes the electronic files, if needed, and other necessary items and information. You’ve included a list of the advancing entries, as well as your Unit Participation Form. What’s left to do before you bring them to the Council chair?
BE A COPYCAT!
If you have not made copies of the Entry Forms for your 1st Place winners, you should do so. (Or scan them into your computer.) It’s not required, but you’ll be glad you did later, if you have questions about an entry and no longer have the form on hand.
It’s also a good idea to make copies of the 1st Place artwork itself, as much as possible, before you advance the winners. Copy electronic files to your hard drive or a DVD. Scan, photograph, or photocopy the others, or as many as you can. You might even have some professionally scanned at Staples or FedEx. Again, you are not required to copy your winning entries. But you’ll probably find it very useful to have those copies. Ways you can use copies of the winning art:
- Give a copy to a student who wants his or her artwork back while it’s still being judged at a higher level.
- Display it in a Reflections art show at school or elsewhere
- Reproduce winning art in a PTA newsletter or school yearbook.
- Show off winning entries at your award ceremony. If you don’t have copies of the ones you advance, you won’t be able to display your best art.
- Use student art to promote your contest, now or next year.
Another plus of making copies: stuff happens. In the rare event that a piece of art is damaged or lost in transit while advancing up through the contest levels, you and the student will be very happy that you still have a copy. In one case, a student’s family received the student’s winning pencil drawing back, and then misplaced it. The mother contacted me, and I was able to provide an excellent scan, almost indistinguishable from the original. She never found the original, but she was able to frame the scan for hanging, but only because I had scanned it before advancing the artwork to the next level.
If you don’t have the time or budget to make copies of everything, try for as many as possible. Or copy the ones you can do within your budget, or the ones you’re most likely to want to display or use in your promotions. If you don’t have access to equipment at home or work, see if you can use a copier or scanner at school. Your school may even have a way to scan large items. Check with your PTA officers, front office staff, librarian, technical support people, or art teacher to learn what options are available at school.