PART 5: What Else Do You Need To Submit?

This is the fifth part of a series for school Reflections Chairs called, “Ready To Send Your Winners to the Next Level?”

Are your 1st Place entries ready to advance? You’ll need to submit two more things with them: a list of entries being advanced, and a completed Unit Participation Form.

LIST OF ENTRIES BEING ADVANCED

This is just a simple list or an Excel printout to ensure that we know which entries the Council is supposed to have received from your school, so we’ll catch it if something is misplaced. Please email it to me at AlexandriaPTACreflections@gmail.com AND supply hard copy with the entries. Include the following on your list, at minimum:

  • Name of school
  • Name and email address of Reflections Chair
  • Listing of advancing entries (1st Place winners) including, in this order, category, division, student name, and title of artwork.

(If you are a Council chair for your city or county, a simple list won’t do. You’ll need to send an Excel file giving details on all the advancing entries, using the template you’ve been provided.)

UNIT PARTICIPATION FORM

This is a form supplied by the state PTA, to gather data on how many students take part in Reflections. It records how many entries you received in each category and division.  This can be submitted as hard copy with the entries, or emailed (if you’re in the Alexandria PTA Council) to alexandriaPTACreflections@gmail.com.

ACPS Reflections chairs can download the form at the first link below; it’s customized for Alexandria schools, with some blanks already filled in. The second form is for other NoVa Reflections chairs. If you’re in the Fairfax Co. Council, please fill in the Region (1, 2, 3, 4, or 5). Everyone else, put “n/a” for Region. (Fairfax is the only NoVa PTA Council with regions.) For the rest of the PTA info, use the same contact info that you put on your Student Entry Forms.

ALEXANDRIA CITY: https://reflectionsalexandria.files.wordpress.com/2016/10/sch-participation-form-alexandria.docx

REST OF NOVA: https://reflectionsalexandria.files.wordpress.com/2016/10/sch-participation-form-nova.docx

Every entry submitted to your contest should be counted on this form, whether it won an award or not.

(NOTE THAT SOME VERSIONS OF THE FORM HAVE A LINE AT THE BOTTOM SAYING YOU MUST REGISTER YOUR SCHOOL’S PROGRAM ONLINE. DISREGARD THIS. ONLINE REGISTRATION IS NOT REQUIRED THIS YEAR AT THE SCHOOL, COUNCIL, OR DISTRICT LEVEL.)

Also in this Six-Part Series on Advancing Your School’s 1st Place Entries:

PART 1: WHICH ENTRIES WILL YOU ADVANCE?

PART 2: ARE YOUR WINNERS’ ENTRY FORMS READY TO GO?

PART 3: HOW SHOULD YOU PREPARE THE WINNING ART?

PART 4: WHAT SHOULD BE INCLUDED WITH EACH ENTRY?

PART 6: IS THERE ANYTHING ELSE YOU NEED TO KNOW? A SUGGESTION FOR BEFORE YOU ADVANCE THE ENTRIES.