PART 4: What To Include in Each Entry, by Category

This is the fourth part of a series for school Reflections Chairs called, “Ready To Send Your Winners to the Next Level?”

Now let’s go over the basics, by category, of what each entry should include. As always, check the arts category rules sheets for all the details. If you have a problem (i.e., your winning entrants did not follow these rules) talk to me if you don’t know what to do; we’ll figure something out. Reach me by sending an email to alexandriaPTACreflections@gmail.com.

First of all, EACH ENTRY REQUIRES AN ENTRY FORM. The form must be filled out completely. See this page for more information.

DANCE & FILM entries are electronic files on a flash drive. If the student emailed you the entry instead, or put it on a DVD, I’d prefer that you move it to a flash drive. If you’re an Alexandria chair and don’t have a flash drive, I have extras and can help you move it to one when you advance your entries.

LITERATURE entries will be hard copy of a poem, story, essay, or other type of writing, typed or handwritten on one side only of 8 ½ x 11” paper. Include two copies if possible. Electronic files are now required for literature entries too! If the entrant did not include one, you’ll need to photograph or scan the entry, and include the digital file on a flash drive.

MUSIC COMPOSITION entries must include a recording, either an electronic file of the music as performed by the student or other musicians, or an electronically generated recording  generated by music notation software. Video files are not allowed. In the Middle-School and High-School divisions, the entry MUST also include a hard-copy score (sheet music). In the Primary, Intermediate, and Special Artist divisions, the score is optional. See the rules for details.

PHOTOGRAPHY entries must include a print of the photo AND AN ELECTRONIC FILE on a flash drive. If the entrant did not include the digital file, and it’s too late to contact the student or parent for one, talk to me. We might be able to manage something. The photo may be matted but not framed. If it’s matted, count the mat in the total size of the piece. Maximum size 11×14”.

Int HM, Alex Eissenstat, MVCS, Pegaseas

Pegaseas, by Alex E. (Mount Vernon Comm. School)

VISUAL ARTS entries must include the original artwork. Copies are not eligible. A digital file is required, as well. If the student did not submit one, you can scan or photograph the artwork and include the file on a flash drive. (Rules for 3D art are a bit different; see below.)

  • FLAT ART (drawings, paintings, collages): Artwork may be matted but not framed. If it is matted, the total size, with mat, must not exceed 24×30”.
  • 3D ART (sculptures, mobiles, models. etc): If your 1st Place Visual Arts winner is a 3D piece, you will not advance the original art; the National PTA has a new rule about this, because of the difficulty of transporting 3D pieces without damaging them. The entrant should have included 3 photographs of the artwork, taken from different angles (prints and e-files are required.) If the entrant did not include them, you can take them yourself. Above the school level, judging is based on the photographs, not the original art. But I would suggest that you hang onto the originals; if our city-level judges request it, we might ask you to supply the originals temporarily, to give the art a better chance.

 

Also in this Six-Part Series on Advancing Your School’s 1st Place Entries:

INTRO: READY TO SEND YOUR WINNERS TO THE NEXT LEVEL?

PART 1: WHICH ENTRIES WILL YOU ADVANCE?

PART 2: ARE YOUR WINNERS’ ENTRY FORMS READY TO GO?

PART 3: HOW SHOULD YOU PREPARE THE WINNING ART?

PART 5: WHAT ELSE DO YOU NEED TO SUBMIT?

PART 6: IS THERE ANYTHING ELSE YOU NEED TO KNOW? A SUGGESTION FOR BEFORE YOU ADVANCE THE ENTRIES.