PART 4: What To Include in Each Entry, by Category

This is the fourth part of a series for school Reflections Chairs called, “Ready To Send Your Winners to the Next Level?”

Now let’s go over the basics, by category, of what each entry should include. As always, check the arts category rules sheets for all the details. If you have a problem (i.e., your winning entrants did not follow these rules) talk to me if you don’t know what to do; we’ll figure something out. Reach me by sending an email to alexandriaPTACreflections@gmail.com.

DANCE & FILM entries are electronic files on a flash drive or DVD. I prefer flash drives; they’re compatible with more systems.

LITERATURE entries will be hard copy of a poem or story, typed or handwritten on one side only of 8 ½ x 11” paper. Include two copies if possible. If the entrant included an electronic file, too, leave it with the entry; it may be useful. But hard copy is required.

MUSIC COMPOSITION entries must include a recording, either an electronic file of the music as performed by the student or other musicians, or an electronically generated recording  generated by music notation software. Video files are not allowed. In the Middle-School and High-School divisions, the entry MUST also include a hard-copy score (sheet music). In the Primary, Intermediate, and Special Artist divisions, the score is optional. See the rules for details.

PHOTOGRAPHY entries must include a print of the photo AND AN ELECTRONIC FILE (on CD or flash drive). The e-file is a new requirement this year. If the entrant did not include it,  contact the student or parent for one. The photo may be matted but not framed. If it’s matted, count the mat in the total size of the piece. Maximum size 11×14”.

Int HM, Alex Eissenstat, MVCS, Pegaseas

Pegaseas, by Alex E. (Mount Vernon Comm. School)

VISUAL ARTS entries must include the original artwork. Copies are not eligible.

  • FLAT ART (drawings, paintings, collages): Artwork may be matted but not framed. If it is matted, the total size, with mat, must not exceed 24×30”.
  • 3D ART (sculptures, mobiles, models. etc): Art must be securely packaged in a sturdy box with a lid. Make sure it can be carried by one person, can be easily removed from the box, and does not require any assembly upon removal. The entrant should also have included at least 3 photographs of the artwork, taken from different angles (prints are required, though it’s fine if the e-files are there too.) If the entrant did not, you can take them yourself. If, at the State or U.S. level, the artwork is deemed too cumbersome or too delicate to be shipped, judging may depend on the photos rather than the actual artwork.

Also in this Six-Part Series on Advancing Your School’s 1st Place Entries:

PART 1: WHICH ENTRIES WILL YOU ADVANCE?

PART 2: ARE YOUR WINNERS’ ENTRY FORMS READY TO GO?

PART 3: HOW SHOULD YOU PREPARE THE WINNING ART?

PART 5: WHAT ELSE DO YOU NEED TO SUBMIT?

PART 6: IS THERE ANYTHING ELSE YOU NEED TO KNOW? A SUGGESTION FOR BEFORE YOU ADVANCE THE ENTRIES.